How we define Circles at Backspace
Like roles, circles have a purpose. Since our studio is still small it's enough to have one general company circle with roles grouped by team.
Circles in Practice
We divide the work of each circle into recurring tasks and projects.
Recurring tasks are the routine, business-as-usual actions that the circle needs to perform every week. We use the monday tacticals to check the progress of recurring tasks using a checklist at the start of the meeting.
In addition to these tasks, each circle also has on-going projects: larger undertakings that are meant to help the circle pursue its purpose. Each project is defined by a specific desired outcome. When it is achieved the project is finished.
We use Asana to keep track of recurring tasks and projects.